Comparison
Considering a Dubsado alternative for your UK event business?
Client-management tools are good at the client part. The question worth asking is what happens after the paperwork is signed — and whether that lives in the same place as everything else.
We have not benchmarked or tested other products, so this page makes no claims about them — only about StoonOS.
The thesis
The paperwork is the easy half.
Forms, proposals and contracts are the visible part of running an event business, so they are the part most tools solve. They are also the part that takes a fixed amount of time per job and then stops.
Delivery is the part that scales badly. Supplier confirmations, guest numbers that move, documents nobody can find, tasks that were assigned out loud, a run of show that exists in four versions. Every one of those is small, and together they are what decides whether you can take on the next event without taking on the next person.
So the question is not which tool writes a nicer proposal. It is whether the tool is still there once the proposal is accepted.
Evaluation
Four questions that decide it.
Does it stop at the client, or carry into delivery?
Forms, proposals and contracts are the front of a job. Suppliers, guest numbers, tasks, documents and the run of show are the rest of it. Check whether the tool follows you there, or hands you back to a spreadsheet halfway through.
Can you see every live event at once?
Ask to be shown the view across all your current events, not one tidy example project. That is the view you actually work from in season, and it is usually the one that is missing from a demo.
Who carries the coordination?
If the honest answer is a person rather than a system, that person is the ceiling on how many events you can run. Look for where the current state of an event actually lives, and who can see it.
How would you leave?
Export, ownership, and how long your data stays available to you. Switching cost is a real cost, and it is much cheaper to understand it before you commit than after.
Where StoonOS fits
Built for the part after the signature.
StoonOS starts where the operational work starts. Each event is a workspace holding its own suppliers, guest list, documents, budget, tasks and run of show, and the client relationship stays attached to it — so the proposal, the contract and the delivery are not three systems pretending to be one.
It is international-first rather than built for one market: an organisation sets its own country, currency, time zone and language, and GBP is among the supported currencies. We are onboarding our first group of UK wedding professionals, which is why it is in private beta rather than on open sale.
It is deliberately narrow. StoonOS does not store or edit images or design seating plans, and it does not pretend a roadmap is a feature list. It raises invoices and requests deposits and scheduled installments that you record as they arrive, and it does not take card or online payments — nor is it a bookkeeping or accounting system. What it does today is listed below.
What you would actually get today
In the product today
- One workspace per event, so the client, suppliers, guests, documents, tasks, timeline and budget sit together
- Enquiries that become client records on your approval, with the history attached
- Proposals with line items and calculated totals, accepted by the client from a private link
- Contracts with version history, shared by private link and signed by the client there after a one-time email code
- A passwordless portal where a client sees their event and the documents you released
- Suppliers, guest lists with public RSVP links, documents, tasks with dependencies, and run-of-show timelines
- Budgets with planned, approved and actual costs, in one currency per budget
- Deposits, payment schedules and invoices: a deposit requested on the signed contract, the balance set out as installments, and invoices a client opens from a private link. Payments are made to you directly and recorded in StoonOS; it does not take card or online payments
- Country, currency, time zone and language set per organisation — GBP included
Not in StoonOS yet
- Signature fields placed on a PDF, multi-signer flows, or a countersignature from you
- Automated import of existing clients and events from another tool
- AI beyond enquiry intake — no assistant, drafting or planning automation
- Seating charts, floor plans and table planning
- Accounting integrations, VAT or tax handling
Frequently asked questions
Is StoonOS a Dubsado alternative?
For the operational side of running events, yes. StoonOS holds the enquiry, the client, the proposal, the contract, the suppliers, the guest list, the documents, the tasks, the timeline and the budget in one workspace. It is not a full replacement for everything another product does: it raises invoices, requests deposits and scheduled installments that you record as they arrive, and lets a client sign a contract from its private link, but it does not take card or online payments, there is no automated migration, and that signing is a single client verifying with a one-time code rather than a full e-signature platform.
Do I have to move everything at once?
No. There is no importer, so nothing moves automatically either way — most people start with the events already in the diary and keep their historical records where they are until the season quietens down. Nothing about StoonOS requires you to bring the past with you.
Does StoonOS handle proposals and contracts?
Yes. Proposals are built from line items with the totals calculated for you and a version kept on every edit, and a client accepts from a private link after a one-time code sent to their email. Contracts are drafted, versioned and sent by private link, and the client signs or declines there after a one-time code. That is client signing with a one-time code, not a full e-signature platform — there is no countersignature or multi-signer flow.
Can I run weddings and corporate events in the same workspace?
Yes. Events are not restricted by type, and one organisation can hold as many as you are running — weddings, corporate work and everything else alongside each other, rather than in separate subscriptions.
What does StoonOS cost, and is there a free trial?
No price has been published and there is nothing to buy: StoonOS is in private beta and access is by request. There is no free trial to sign up for, because there is no open sign-up — when pricing is set, it will be published on this site rather than quoted privately.
Where to go next
- StoonOS for wedding plannersHow the workspace handles several weddings at once, and what it deliberately leaves alone.
- StoonOS for wedding photographersThe enquiry-to-contract flow for a studio, and what happens to the admin around each date.
- HoneyBook alternative for UK businessesThe same evaluation from the money-and-paperwork angle, including currency and invoicing expectations.
- See the whole productThe capability list on the homepage, covering events, vendors, guests and the rest of the workspace.
See how far it follows you into delivery.
Request access and we will show you the workspace across several live events at once — which is where most tools stop.